Terms & Conditions

Cancellation policy

1. Registration fees will only be refunded if the notice of cancellation is received by the secretariat until May 26 2025. The cancellation fee is €50.
2. Cancellations after May 26 2025 and no-shows are not eligible for a refund.
3. A change of attendance is possible until the congress start.
4. There is no reason (including but not limited to illness) for registration cancellation that makes the above-mentioned deadline for cancellations inapplicable.

Any registration cancellation must be notified in writing to the Organizing Secretariat by e-mail [email protected].

You are allowed to nominate another person to take your registration. Please communicate the change to the secretariat at [email protected], indicating the new person’s name and personal email address. All accepted refunds will be made after the congress.

General

1. Registration must be accompanied by payment. Otherwise, no access (on-site or virtual) is granted.
2. Early registration must be accompanied by payment. Otherwise, it will not be processed and the standard registration rates will be applied.
3. Registrations are for the person acquiring the registration and paying the registration fee. Registrations can be transferred to another person please contact the secretariat at [email protected].
4. Due to data protection regulations, bulk registrations for institute members are not possible.
5. Registration for the congress implies the acceptance of the rules of conduct.

Pandemics, hazards, and force majeure

1. Any person who attends the congress on site in Chiba is obliged to follow any official regulations regarding health and hygiene that are valid during the congress runtime. Such regulations are considered official and mandatory if publicly announced by the European Union/Commission, the federal government of Japan, the federal state of Chiba, the city of Chiba, or the Makuhari Messe as the hosting venue.
2. The obligation to follow official health and hygiene regulations is not only applied to COVID-19, but to any other pandemic or epidemic that might occur in the future.
3. Hazards that make it impossible to run the 17th ISNI Congress at the Makuhari Messe grant EEM/ISNI the right to cancel the event and therefore terminate the paid registrations of on-site attendees. In such cases, on-site attendees will either be offered a virtual attendance or, if no virtual equivalent takes place, the full registration fee is reimbursed. EEM/ISNI, however, will not be liable for other costs the attendee might have had (e.g., travel, accommodation).

Insurance

The organizers cannot accept liability for personal accident, loss, or damage to private property, which may be incurred as a result of the participation in the 17th ISNI Congress. Participants are, therefore, advised to arrange appropriate insurance coverage. This should apply not only to travel but also to cancellation costs.

Disclaimer

By registering, participants acknowledge and consent that during their attendance at the 17th ISNI Congress their contributions to online sessions may be recorded by an official of the congress. This content will be published on the online platform. If you do not wish to be recorded, you are required to formally advise the ISNI Secretariat in advance.